Difference between revisions of "How to create an event"
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'''Capacity''': however many you can fit in 250m^2 | '''Capacity''': however many you can fit in 250m^2 | ||
| − | You can organise events here for anything to do with electronics, making, woodworking, laser cutting, plasma cutting, cnc machining, or other projects that wouldn't fit into fixme. Usage of machines requires a belt, and if your belt color isn't blue or higher, someone with that has to be present. The exact protocol for | + | You can organise events here for anything to do with electronics, making, woodworking, laser cutting, plasma cutting, cnc machining, or other projects that wouldn't fit into fixme. Usage of machines requires a belt, and if your belt color isn't blue or higher, someone with that has to be present. The exact protocol for organizing events here is still in beta; '''you need to talk to [[User:Shalf|Shalf]] and Marc (the makerspace manager) before planning anything'''. |
=== Meetup space === | === Meetup space === | ||
'''Capacity''': 60+ people | '''Capacity''': 60+ people | ||
| − | Great for larger events, generally unavailable on Wednesday evenings. Requires being added to UC calendar to avoid | + | Great for larger events, generally unavailable on Wednesday evenings, more and more solicited on Tuesday and Thursday nights. '''You need to talk to [[User:Sasha|Sasha]] and [[User:Shalf|Shalf]] before planning anything.''' Requires being added to UC calendar (see below) AFTER that to avoid overbooking. |
| − | === Rooms === | + | === Coworking Rooms === |
| − | '''Capacity''': 10 people for big one, 5 people for small one | + | '''Capacity''': 10 people for big one (aka coworking meeting room), 5 people for small one (aka le bocal / la war room) |
| − | + | '''Priority is always given to coworkers. You need to talk to [[User:Sasha|Sasha]] and [[User:Shalf|Shalf]] before planning anything.''' Requires being added to UC calendar (see below) AFTER that to avoid overbooking. | |
| − | Priority is given to | + | |
== Questions to answer first == | == Questions to answer first == | ||
| Line 26: | Line 25: | ||
* What is the target? (i.e. Fixme members, extern people, adults, children, ...) | * What is the target? (i.e. Fixme members, extern people, adults, children, ...) | ||
* What resources are required? (i.e. the hackerspace, electronics tools, electronics parts, ...) | * What resources are required? (i.e. the hackerspace, electronics tools, electronics parts, ...) | ||
| − | * Who can help me to organise? (i.e. things can be done faster/easier if you not try to do it alone) | + | * Who can help me to organise? (i.e. things can be done faster/easier if you do not try to do it alone) |
* Is the date available ? | * Is the date available ? | ||
== Plan the event == | == Plan the event == | ||
| − | The person responsible for events is [[User:Sasha|Sasha]], feel free to contact him (''sasha at fixme dot ch'') at any time to organise events. If you want to organise events in the | + | The person responsible for events is [[User:Sasha|Sasha]], feel free to contact him (''sasha at fixme dot ch'') at any time to organise events. If you want to organise events in the UniverCité (UC) space, please cc [[User:Shalf|Shalf]] and Carmelo (''yh at shalf dot me ''and'' carmelo dot bisognano at inartis dot ch'') as well. |
* Create a wiki page using the [[Project_template|project template]]. | * Create a wiki page using the [[Project_template|project template]]. | ||
* Get/Order the resources to be sure to get it on time. | * Get/Order the resources to be sure to get it on time. | ||
* Check the [https://www.google.com/calendar/embed?src=sruulkb8vh28dim9bcth8emdm4%40group.calendar.google.com&ctz=Europe/Zurich Fixme Event] calendar to find possible dates for the event. | * Check the [https://www.google.com/calendar/embed?src=sruulkb8vh28dim9bcth8emdm4%40group.calendar.google.com&ctz=Europe/Zurich Fixme Event] calendar to find possible dates for the event. | ||
| + | * Check the [https://www.google.com/calendar/embed?src=eru0rpe6q4ra6l966v11pcp1a0%40group.calendar.google.com&ctz=Europe/Zurich UC event calendar] to make sure the room you have in mind is not booked already ([https://www.google.com/calendar/ical/eru0rpe6q4ra6l966v11pcp1a0%40group.calendar.google.com/public/basic.ics UC iCal]) | ||
* Open a [http://framadate.org/ Framadate] and spread the word (Mailing-List, IRC, weekmail, twitter, facebook, ...). | * Open a [http://framadate.org/ Framadate] and spread the word (Mailing-List, IRC, weekmail, twitter, facebook, ...). | ||
* Select the most popular date (yes, it's obvious, I know...) | * Select the most popular date (yes, it's obvious, I know...) | ||
| − | * Plan the event early | + | * Plan the event early: 1 month is good most of the times, the earlier the better |
== Communicate about the event == | == Communicate about the event == | ||
Revision as of 15:27, 17 July 2015
Fixme is an excellent place to organise all your awesome events. We welcome everything relating to technology, electronics, hacking, making, meetups, cryptocurrencies, competitions, talks, conferences, (relevant) politics, and much more! We already hold numerous events every month - at least one event a week, with one large event a month at a minimum. Check out our calendar!
Contents
Location
Fixme
Capacity: 20 people
You are encouraged to organise events here at any time! (Wednesday evenings may be a bit cramped though)
Makerspace
Capacity: however many you can fit in 250m^2
You can organise events here for anything to do with electronics, making, woodworking, laser cutting, plasma cutting, cnc machining, or other projects that wouldn't fit into fixme. Usage of machines requires a belt, and if your belt color isn't blue or higher, someone with that has to be present. The exact protocol for organizing events here is still in beta; you need to talk to Shalf and Marc (the makerspace manager) before planning anything.
Meetup space
Capacity: 60+ people
Great for larger events, generally unavailable on Wednesday evenings, more and more solicited on Tuesday and Thursday nights. You need to talk to Sasha and Shalf before planning anything. Requires being added to UC calendar (see below) AFTER that to avoid overbooking.
Coworking Rooms
Capacity: 10 people for big one (aka coworking meeting room), 5 people for small one (aka le bocal / la war room) Priority is always given to coworkers. You need to talk to Sasha and Shalf before planning anything. Requires being added to UC calendar (see below) AFTER that to avoid overbooking.
Questions to answer first
- What is the topic? (i.e. Coding Night, Cryptoparty, Talk, Workshop, ...)
- What is the target? (i.e. Fixme members, extern people, adults, children, ...)
- What resources are required? (i.e. the hackerspace, electronics tools, electronics parts, ...)
- Who can help me to organise? (i.e. things can be done faster/easier if you do not try to do it alone)
- Is the date available ?
Plan the event
The person responsible for events is Sasha, feel free to contact him (sasha at fixme dot ch) at any time to organise events. If you want to organise events in the UniverCité (UC) space, please cc Shalf and Carmelo (yh at shalf dot me and carmelo dot bisognano at inartis dot ch) as well.
- Create a wiki page using the project template.
- Get/Order the resources to be sure to get it on time.
- Check the Fixme Event calendar to find possible dates for the event.
- Check the UC event calendar to make sure the room you have in mind is not booked already (UC iCal)
- Open a Framadate and spread the word (Mailing-List, IRC, weekmail, twitter, facebook, ...).
- Select the most popular date (yes, it's obvious, I know...)
- Plan the event early: 1 month is good most of the times, the earlier the better
Communicate about the event
- Think about a poster to promote your event (There is a poster template for Fixme events). File:Poster.tgz
- Once the date is known, promote!
- spread the info on the mailing list,
- update the wiki page with this date,
- update the topic on #Fixme IRC chan,
- create an event on the Fixme Facebook page,
- post the event and date on Twitter,
- prepare a short description for the weekmail.
-
You may use events script to create event https://github.com/fixme-lausanne/events (FIXME it's broken)
- Communicate 1 week and the day before the event (people tend to forget)
