Difference between revisions of "How to create an event"

Revision as of 14:47, 1 October 2016

Fixme is an excellent place to organise all your awesome events. We welcome everything relating to technology, electronics, hacking, making, meetups, cryptocurrencies, competitions, talks, conferences, (relevant) politics, and much more! We already hold numerous events every month - at least one event a week, with one large event a month at a minimum. Check out our calendar!

Location

Fixme

Capacity: 20 people

You are encouraged to organize events here at any time! (Wednesday evenings may be a bit cramped though)

Makerspace

Capacity: however many you can fit in 250m^2

You can organize events here for anything to do with electronics, making, woodworking, laser cutting, plasma cutting, CNC machining, or other projects that wouldn't fit into fixme. Usage of machines requires a belt, and if your belt color isn't blue or higher, someone with that has to be present. The exact protocol for organizing events here is still in beta; you need to talk to Marc (the makerspace manager) before planning anything.

Meetup space

Capacity: 60+ people

Great for larger events, generally unavailable on Wednesday evenings, more and more solicited on Tuesday and Thursday nights. You need to talk to UniverCité's Community Manager before planning anything. Requires being added to UC calendar (see below) AFTER that to avoid overbooking.

Coworking Rooms

Capacity: 10 people for big one (aka coworking meeting room), 5 people for small one (aka le bocal / la war room) Priority is always given to coworkers. You need to talk to UniverCité's Community Manager before planning anything. Requires being added to UC calendar (see below) AFTER that to avoid overbooking.

Questions to answer first

• What is the topic? (i.e. Coding Night, Cryptoparty, Talk, Workshop, ...)
• What is the target? (i.e. Fixme members, extern people, adults, children, ...)
• What resources are required? (i.e. the hackerspace, electronics tools, electronics parts, ...)
• Who can help me to organize? (i.e. things can be done faster/easier if you do not try to do it alone)
• Is the date available ?

Plan the event

The person responsible for events is Pherjung, feel free to contact him (pherjung at fixme dot ch) at any time to organize events. If you want to organize events in the UniverCité (UC) space, please cc Carmelo (carmelo dot bisognano at inartis dot ch) as well.

• Create a wiki page using the project template.
• Get/Order the resources to be sure to get it on time.
• Check the Fixme Event calendar to find possible dates for the event.
• Check the UC event calendar to make sure the room you have in mind is not booked already (UC iCal)
• Open a Framadate and spread the word (Mailing-List, IRC, weekmail, twitter, facebook, ...).
• Select the most popular date (yes, it's obvious, I know...)
• Plan the event early: 1 month is good most of the times, the earlier the better

Communicate about the event

• Think about a poster to promote your event (There is a poster template for Fixme events). File:Poster.tgz
• Once the date is known, promote!
  • spread the info on the mailing list,
  • update the wiki page with this date,
  • update the topic on #Fixme IRC chan,
  • create an event on the Fixme Facebook page,
  • post the event and date on Twitter,
  • prepare a short description for the weekmail.
  • You may use events script to create event https://github.com/fixme-lausanne/events (FIXME it's broken)
• Communicate 1 week and the day before the event (people tend to forget)